Haulers are required to create and maintain records for all municipal solid waste picked up within the Greater Vancouver Sewerage and Drainage District (GVS&DD). All records must be created in an electronic format and be retained for at least 5 years. The GVS&DD includes most member jurisdictions within the Metro Vancouver region (see list of municipalities below).
Detailed record keeping requirements are found in the
Tipping Fee Bylaw. Haulers should not rely solely on the information within this webpage and are strongly encouraged to review and know the specific requirements within the Tipping Fee Bylaw.
In the event of inconsistency between the information on this webpage and the Tipping Fee Bylaw, the Bylaw will prevail. This is also not legal advice. If a hauler needs assistance understanding their obligations under the Tipping Fee Bylaw, they should seek legal advice.
Waste types that need tracking
Records need to be created and retained by haulers for all municipal solid waste that they pick up or transport within the GVS&DD, not just for garbage. Examples of municipal solid waste include:
- Municipal garbage
- Source-separated recyclable material
- Recyclable paper
- Food waste
- Yard trimmings
- Clean wood
- Municipal organics
- Construction and demolition waste
- Mattresses
- Gypsum
If a load contains only construction and demolition waste, then the hauler does not need to create or retain records for that load.
If a load contains only municipal solid waste collected from single-family homes on behalf of a local government or product steward, some of the record keeping requirements do not apply.
Refer to the Tipping Fee Bylaw for definitions of terms and for additional information on what records are required from haulers.
Required electronic records
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Collection locations
For each location within the GVS&DD that a hauler picks up or transports municipal solid waste they need to record electronically:
- Date of pick up
- Location of pick up (Waste hauler may redact the building street address number)
- Number and volume of containers (cubic metres or cubic yards)
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Collection vehicles
For each collection vehicle that picks up or transports municipal solid waste from within the GVS&DD the hauler needs to record electronically:
- Vehicle identification number
- Maximum capacity (metric tonnes, cubic metres, or cubic yards)
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Loads
For each load of municipal solid waste that a hauler picks up or transports from within the GVS&DD you need to record electronically:
- Quantity of load (metric tonnes, cubic metres, or cubic yards)
- Receiving facility for the load
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Receiving facilities
For each receiving facility that a hauler transports municipal solid waste to, they need to record or keep an electronic copy of:
- Facility name, address, and telephone number
- Date and time each load was delivered
- Weigh scale tickets or receipts for each load
The Tipping Fee Bylaw provides additional information on what records need to be created and retained by haulers.
Record inspection process
Environmental Regulation and Enforcement staff will inspect your records to assess overall compliance with the requirements of the Tipping Fee Bylaw. The record inspection process typically involves four steps: request for records, waste hauler response, records review, and inspection results.